DuPont Administrative Assistant in Martinez, California

Administrative Assistant (Job Number: 198349W-01)

Description

We are looking for a talented individual to join our Avon, CA operations team in the position of Administrative Assistant.

The DuPont Industrial Bioscience’s Avon plant site is a small manufacturing facility in Martinez, CA, affording you the opportunity to wear several hats, interact directly with personnel, while providing you with a greater view of company-wide operations. As an Administrative Assistant, you will provide support by implementing systems, procedures, and policies, and monitoring administrative projects. Often answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

In this role, you will report to Plant Manager and provide support to the entire site.

Responsibilities include:

  • Staffing front desk, assisting front window visitors, deliveries and pickups.

  • Production and product shipping data entry, email product shipments to logistics mailbox,

  • Purchase order generation and fax after approval.

  • Process security gate clearances and badges, escorting visitors onto site with company vehicle.

  • Provide administrative support to the site including written communications, presentations, projects, file creation, filing, answering phones, copying and scanning, supporting employee programs, sort the mail, purchase office supplies, and coordinate various site vendors (uniforms, mat rentals, janitorial services, vending company).

  • Acts as a departmental focal point for questions and requests and can handle most of the inquiries independently with a positive attitude

  • Accounts payable entries in support of our ERP system, EPICOR

  • Handle all other administrative duties and special projects as assigned

Qualifications

We are looking for an effective, results-driven, self-directed and motivated team player who communicates in an open, honest manner. In addition, qualified candidates should possess the following:

  • AAS in business, HR or related field; or high school diploma plus administrative experience. College level coursework a plus.

  • Minimum of 4 years relevant working experience,

  • Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline driven, detail-oriented work environment

  • Ability to utilize advanced features of Microsoft Office (Word, Excel, PowerPoint, Outlook)

  • Excellent organizational and communication skills with close attention to detail

  • High level of interpersonal skills to build relationships across departments and offices and maintain confidentiality

  • Accounts payable experience preferred but not required.

As a world leader in sulfuric acid process technologies and catalyst production for nearly 100 years, our vast technical expertise and sulfuric acid production knowledge, coupled with our commitment to innovation, has enabled us to create a line of high-performance sulfuric acid catalysts for use in any type of converter. This position offers exposure to many of the different functions within this environmentally conscious industry.

Our benefit package becomes effective on the first day of employment. This includes medical, dental, vision, 401k, vacation, holiday and a bonus plan. Pre-employment drug screen and physical required.

Primary Location: NA-United States-California-Martinez

Organization: Industrial Biosciences

Schedule: Full-time

Education Level: High School Diploma/GED (±11 years)

Employee Status: Regular

Job Type: Entry Level

DuPont is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class. If you need a reasonable accommodation to search or apply for a position, please visit our Accessibility Page for Contact Information. For US Applicants: See the “Equal Employment Opportunity is the Law” poster.